Conditional Text and Auto Numbering

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3 total messages Started by MJD Tue, 15 Jul 2008 00:04

#2818

Author: MJD
Date: Tue, 15 Jul 2008 00:04

11 lines
1942 bytes

Our documentation department has created a User Guide in FrameMaker 7.0 for Windows. Using this document, we want to produce:
(1) A PDF copy of the User Guide, which will contain all screen shots that we have captured.
(2) An online help version of the User Guide (using WebWorks E-Publisher Pro Version 9.2), which will include only a few figures.

We insert figures using the "Import File - By Reference" command. Each figure is placed in an anchored frame using the "At the Insertion Point" option. This enables us to use a specific paragraph tag for figures only. Below each figure, we insert an auto-numbered caption using a paragraph tag that is reserved for captions only.

Here is the problem: We applied conditional text settings to the figure and figure caption styles to see if we could tag some of them as "For PDF Only." The idea was to make these tagged elements invisible just before compiling the online help. We found that the numbered portions of the figure captions will not become invisible. The figure caption text does disappear, however.

Is there a workaround for this problem? We need auto numbering and conditional text. It seems that we must choose one or the other.

Thanks.

Re: Conditional Text and Auto Numbering

#2830

Author: R._VanDyke
Date: Tue, 15 Jul 2008 16:22

10 lines
1223 bytes

Martin:

I believe that ePublisher Pro provides its own mechanisms for handling FrameMaker condition tags.

So, don't worry about controlling the "PDF only" stuff in FrameMaker: print the PDFs as you wish. Then work with the condition settings within ePublisher Pro.

I've done it this way a few times and -- assuming the FrameMaker based content is conditionally tagged properly -- it does exactly the sort of thing you're trying to do...

Cheers & hope this helps,
Riley

Re: Conditional Text and Auto Numbering

#2782

Author: Dave_Hayes
Date: Mon, 21 Jul 2008 14:41

7 lines
1922 bytes

It sounds like when you applied the condition you applied it to the text but forgot to include the end-of-paragraph mark of the paragraph. If you want to have show/hide capabilities on the entire paragraph (including its number) then you have to conditionalise the entire paragraph, including its end-of-paragraph mark. If the end-of-paragraph mark is visible then its number will be, too, and it will also take up a line of space.

And make sure you turn on the View > Text Symbols so you can see the end-of-paragraph marks (unless you enjoy driving while blindfolded).

That's not to say that you should always conditionalise the end-of-paragraph marks. I use conditional text to produce documents in different languages from single-source masters, and I don't conditionalise the end-of-paragraph marks because I want all languages to use the same paragraphs, same paragraph numbers, and same cross-reference markers.

What you should conditionalise depends on what you want. In your case it looks like an error in applying the condition, possibly caused by having the text symbols turned off so you couldn't see where the condition stopped.

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