InCopy Proofing Workflow for multiple editors - How do you do it? - Thread - go-pugleaf

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10 total messages Started by Jason_Scott_Smith Wed, 11 Feb 2009 23:46

InCopy Proofing Workflow for multiple editors - How do you do it?

#162

Author: Jason_Scott_Smith
Date: Wed, 11 Feb 2009 23:46

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We are using InCopy CS3 for our monthly magazine and have successfully completed the first issue. It went fairly smooth, but we are still playing with how the two editors keep track of the proofing. Knowing who has look at what, when and if they have fully made changes or not has been difficult.

We would like to know what others are doing for this part of the work flow.

How do you keep track of edit proofs, how many have been completed, who looked at what and when. Currently our editors are adding a note to the end of each body copy and they put their initials in it when they are done with a proof. Then the next one to look at it adds theirs when complete. Sometimes the proof goes back and forth a few times before returning to the designer. Inevitably it heads back to proofing again after the designer has cleaned it up. Knowing who has it and who still needs to look at it can get confusing. Sometimes an editor forgets to proof an article and the only way to remind them is to send an email after noticing it has not come back to the designer, or talk to them in person.

Does anyone have a better/different way/ways of keeping track of the proofing process? Any ideas that we may be able to integrate into our work flow would be great. Thanks!

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#163

Author: Bob Levine
Date: Thu, 12 Feb 2009 01:45

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How about using a slug?

Bob

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#164

Author: Jason_Scott_Smith
Date: Thu, 12 Feb 2009 04:45

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Could you explain what you mean by a slug?
Thanks

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#165

Author: Bob Levine
Date: Thu, 12 Feb 2009 13:11

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A slug is an area outside the document typically found at the bottom of 
the page. When you create a document in InDesign you can add a slug area.

Place a text frame in it and export it as a story. Let the editors use 
that to enter review dates.

Bob

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#166

Author: Jason_Scott_Smith
Date: Thu, 12 Feb 2009 16:20

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Thanks Robert. That is what I thought you meant by slug.

We have tried that, and currently use it. Works well for notes in the document outside of the text boxes, but it does nothing for alerting an editor that they need to look at the proof. Or keep track of where everything is in the process without opening each part of the magazine.

Any other ideas out there? Does anyone else run into issues with keeping track of the process and what is done, in progress, etc.?

Thanks!

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#167

Author: Bob Levine
Date: Thu, 12 Feb 2009 16:27

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> Any other ideas out there?

Email? Phone call?

I don't mean to sound glib, but software is no substitute for good 
communication.

Bob

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#168

Author: Jason_Scott_Smith
Date: Thu, 12 Feb 2009 16:43

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True. And we do communicate.
I guess it is just a case of figuring out a new work flow that fits us best.

Just wanted to see if there were any other ideas from our peers out there that may be useful.

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#169

Author: Anne-Marie Concepcion
Date: Thu, 12 Feb 2009 18:31

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Jason, I'm working with a couple developers on a plug-in for this very issue. We're close to a beta. Contact me off-list if you'd like to learn more info. (Click my name to find my contact info.

AM

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#170

Author: Anne-Marie Concepcion
Date: Thu, 12 Feb 2009 18:33

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But fwiw, one of my clients uses their network calendar for this; another one uses IM, and a couple use the old Job Jacket on the Office Chair method (even though the Job Jacket is mostly empty) ... they use a sheet stapled to the front.

AM

Re: InCopy Proofing Workflow for multiple editors - How do you do it?

#171

Author: Jason_Scott_Smith
Date: Thu, 12 Feb 2009 23:06

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Excellent advice Anne-Marie. I have sent you an email with some comments.

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