🚀 go-pugleaf

Here is the complete section of the AMS Code of Procedure approved at the
meeting last week, creating the Publications Board.

Further information can be obtained from Janice Boyle, AMS
Vice-President, at (604) 822-3092 or fax (604) 822-9019.

      :=:=> Derek K. Miller                 dkmiller@unixg.ubc.ca    
      Researcher, Alma Mater Society        thegrodd@tz.ucs.sfu.ca
      Room 230B - 6138 SUB Blvd., Vancouver, B.C. V6T 1Z1
      Campus Mail Zone 1  phone (604) 822-6868  fax (604) 822-9019
      University of British Columbia, Canada

====================


SECTION IX:  AMS PUBLICATIONS BOARD


Article 1.  GENERAL

1.      There shall exist within the Society an organization known as the
AMS Publications Board, who shall be responsible for all publications of
the Society, as defined by Article 5(1).

Article 2.  OBJECTIVES

1.      The objectives of the Publications Board are:

        (a)     To serve, instruct and inform the students attending the
University of British Columbia, and the University Community at large
through various Society publications established under its auspices, by
providing an outlook primarily on educational issues and issues of
interest to students, recognizing that students are a part of a larger
community;

        (b)     To serve the students of the University, the Alma Mater
Society and the University Community at large by encouraging interaction
and co-operation, and the exchange of information relating to the
efforts, concerns, interests, activities and services of the aforesaid
groups;

        (c)     To act as a resource to various Society publications
under its auspices, providing technical, logistical, financial, and
educational support to aforesaid publications; and,

        (d)     To do such other things as may be incidental or conducive
to the above objectives.

Article 3.  STATEMENT OF PRINCIPLES

Through its publications, the Statement of Principles of the Publications
Board are:

1.      To act as an advocate of social equity, assisting students of the
University in understanding the principles of natural justice and human
rights, and in emphasizing students' rights and responsibilities.

2.      To act in an educative role by promoting basic human rights in a
university context, and the student body's responsibilities in achieving
those rights.

3.      To present news accurately and fairly, and to insure that the
performance of all publications under its jurisdiction is consistent with
the Constitutional Objectives of the Society;

4.      To act in a way that is compatible with the principles enunciated
in the Canadian Charter of Rights and Freedoms;

5.      To ensure that all students have access to participate in AMS
Publications at the University in an open and democratic manner; and

6.      To recognize the following rights and responsibilities in
implementing its principles:

       (a)     All reporters of AMS Publications shall strive to be
objective and impartial observers when reporting news and reporters must
be noted not only in the masthead but by the article(s) which they have
submitted.  Articles which have not been credited to a writer shall
become the responsibility of the respective AMS Publication whose duty it
is to insure that articles are properly noted.  

        (b)     Reporters of AMS Publications shall strive to be
independent from potential bias and conflict of interest between the
respective AMS Publications and student governments, AMS Subsidiary
Organizations, University authorities, and other outside agencies.

        (c)     It is essential to all AMS Publications that they be
responsible for their views and that they carry a disclaimer on their
editorial page declaring the opinions therein expressed are not
necessarily the opinions of the student government or the University
administration.

Article 4.  BOARD

1.      DUTIES

Subject to the reservations contained in the Constitution, the Bylaws and
the Code of Procedure, the responsibility, accountability, and authority
for all AMS Publications shall be conferred on the Board.  Pursuant to
the foregoing, the Board:

        (a)     shall be the primary body responsible for all AMS
Publications;

        (b)     shall be responsible for the overall coordination of all
AMS Publications, provided however, that each publication has the ability
to set their own editorial policy within the context of their Bylaws and
the Statement of Principles contained herein;

        (c)     shall, in consultation with various AMS Publications, be
responsible for determining advertising content of said AMS Publications,
provided however that the Treasurer has the authority to alter content
pursuant to Article 8(5);

        (d)     may, subject to the Bylaws, act as a mediator for any
disputes that may arise between an AMS Publication and another party;

        (e)     shall receive the minutes of all AMS Publications
established under its authority;

        (f)     shall review each AMS Publication, their overall
performance and operation, and shall forward said review in its annual
report to Student Council by January 31st.

        (g)     shall review the day to day policies of any AMS
Publication where there is a conflict arising, or a dispute within the
publication, or upon the recommendation of the publication, provided that
such review is not in conflict with the Constitution, Bylaws, or Code,
and will not unduly infringe upon the smooth working of the publication;

        (h)     shall approve the budgets of all AMS Publications
submitted in accordance with this Article, with or without modifications,
and present a consolidated budget to the Director of Finance for the
budgetary process;

        (i)     shall administer, or caused to be administered, the
Publications Budget as approved by Council;

        (j)     may allocate the Publications Space (Article 9) and
Publications Equipment to the various AMS Publications as required;

        (k)     shall receive monthly reports on the financial status of
all AMS Publications established under its jurisdiction from the
Treasurers of said publications;

        (l)     shall, in extraordinary circumstances, take such action
as may be necessary, where an editor or member of an AMS Publication has
acted in contempt of the Statement of Principles contained herein, or has
knowingly acted to the detriment of the publication and of the Society as
a whole;

        (m)     may create any committees to assist it in its duties;

        (n)     shall not delegate any of its duties except as provided
for in this Section; and,

        (o)     shall do such other things that may be incidental, or
conducive, to the aforesaid duties, or which normally fall within its
jurisdiction under this Section.

2.      MEMBERSHIP

        The members of the Board shall be:

        (a)     two (2) voting members of the Council who are
Constituency representatives, appointed by Council to represent the
Council;
        (b)     three (3) active members of the Society appointed by the
incoming Board and ratified by Council, provided that at least one (1)
active member should have present or previous journalistic experience. 
Any active member appointed pursuant to the above shall not be a member
of Council or SAC, an officer of Student Court, an Editor of any
Subsidiary Organization publication, or a member of any AMS Publication; 

        (c)     one (1) active member of each AMS Publication established
under Article 5(1), appointed by and from the respective publication to
represent said publication.  Where the total number of AMS Publications
constituted is less than three (3), each AMS Publication shall be
entitled to appoint one (1) additional active member from that
publication to the Board;

        (d)     three (3) Alumni representatives of the Community
appointed by the Alumni Association Board of Management and ratified by
Council, provided that at least one (1) Alumni representative be involved
with the commercial press;

        (e)     the President and Ombudsperson of the Society, who shall
be non-voting, ex-officio members.

3.      TERM OF OFFICE

        (a)     The members of the Board appointed pursuant to Article 4
(2)(b) & (c) shall be appointed for a term of one (1) year.  Appointments
to the Board shall be concluded prior to the end of March in each year.

        (b)     The members of the Board appointed pursuant to Article
4(2)(d) shall be appointed for a term of three (3) years.  Appointments
to the Board shall be concluded prior to the end of September in the year
in which their term expires.

        (c)     The term of office for members appointed pursuant to
Article 4(2)(a) & (e) shall be concurrent to their respective term of
office as voting members of Council, or as President or Ombudsperson of
the Society.

4.      REMOVAL OF A MEMBER OF THE BOARD

(a)     A member of the Board appointed pursuant to Article 4(2)(a), (b),
(c), or (d) may be removed from office by a Two-thirds (2/3) Resolution
of the party who originally appointed that member.

        (b)     A member of the Board may be removed upon a Two-thirds
(2/3) Resolution of the Board, where notice of such motion has been given
at a Board meeting held at least seven (7) clear days prior to such
proposed removal.

        (c)     Where a member of the Board has been removed, or if a
vacancy occurs, the party who had appointed that member to the Board
shall appoint another member forthwith, the term of such appointment
shall be for the remainder of the original term of appointment. 

5.      OFFICERS


        (a)     OFFICERS

                The officers of the Board shall be:

                i)      the Chairperson;

                ii)     the Secretary; and

                iii)    the Treasurer.

        (b)     ELECTION OF OFFICERS

                i)      The Chairperson, Secretary and Treasurer shall be
elected by and from the members of the Board at the first meeting in May.

                ii)     If only one person is nominated for an office,
the nominee must be ratified by a majority vote of the Board.

                iii)    The Treasurer shall not be the treasurer of any
Subsidiary Organization, or the treasurer of any AMS Publication.

        (c)     REMOVAL OF OFFICERS

                i)      An officer may be removed from office upon a
Special Resolution of the Board, PROVIDED that notice of such motion has
been given at a Board meeting held at least seven (7) clear days prior to
such proposed removal, which notice has been signed by six (6) members of
the Board.

                ii)     Upon the removal of an officer, the Board shall
immediately hold a by-election to fill the vacant office.

                iii)    Upon a casual vacancy in an office, the Board
shall, at its first meeting after such vacancy, hold a by-election to
fill the vacant office.

        (d)     DUTIES OF OFFICERS

                i)      The Chairperson shall:

                        (1)     chair or delegate the chair at all
meetings of the Board;
                        (2)     prepare the agenda for each Board meeting;

                        (3)     be the official liaison between the Board
and the various AMS Publications, and between the Board and the student
body, the University community and the general public;

                        (4)     be a non-voting, ex-officio member of all
AMS Publications and, as such, be entitled to attend all meetings of the
various AMS Publications; and

                        (5)     have such other duties and
responsibilities as usually fall to the office of a chairperson of a
Board of Directors, or as directed from time to time by the Board.

                ii)     The Secretary shall:

                        (1)     supervise the implementation of the
policies and programs as determined by the Board from time to time;

                        (2)     receive all written submissions to be
made to the Board;

                        (3)     maintain and submit to the Vice President
the minutes of each Board meeting pursuant to Bylaw 18;

                        (4)     submit copies of all letters written or
received by the Board and its committees to the Vice President pursuant
to Bylaw 18;

                        (5)     assist the Chairperson in her/his duties;
and

                        (6)     do such other duties as are assigned from
time to time by the Board.
                        
                iii)    The Treasurer shall:

                        (1)     approve, or delegate such approval of all
funds allocated to the Board, its committees, and various AMS
Publications by the budget approved pursuant to Bylaw 11;

                        (2)     prepare and submit the consolidated
Publications budget to the Director of Finance, in accordance with Bylaw
11;

                        (3)     be responsible for all monies received
and disbursed by the Board and shall forward, or caused to be forwarded,
all bills, receipts and vouchers to the Director of Finance forthwith;

                        (4)     be responsible for monitoring the
financial activity of various AMS Publications under the Board's
jurisdiction;
                        (5)     prepare and submit monthly Budget Reports
to the Director of Finance; and

                        (6)     do such other tasks as would ordinarily
fall under the mandate of a treasurer of an organization, or as directed
from time to time by the Board.

7.      MEETINGS OF THE BOARD

        (a)     The Board shall hold regularly scheduled meetings at
least once every month during the School Year, and at least once every
two months outside the School Year. The first meeting of the Board shall
be held within fourteen (14) days after April 30th of each year.

        (b)     Except by a Two-thirds (2/3) Resolution of the Board, the
Board shall hold its meetings in the Student Union Building.

        (c)     Special meetings of the Board shall be called by the
Chairperson:

                i)      at her/his discretion; or

                ii)     upon an Ordinary Resolution of the Board; or

                iii)    upon a petition signed by three (3) members of
the Board delivered to the Chairperson.

        (d)     Meetings of the Board shall normally be open to all
Members of the Society to attend.  Where special circumstances dictate,
the Board may, by two-thirds (2/3) Resolution, go incamera.  No vote
shall be held incamera except to decide whether to remain incamera.

        (e)     Voting by proxy at any meeting of the Board or its
committees shall not be permitted.

        (f)     A quorum at a Board meeting shall be sixty percent (60%)
of its members.

        (g)     The Publications Administrator (as outlined in Article 6)
may be requested to attend meetings of the Board.

        (h)     The Publications Advertising Representative (as outlined
in Article 7) may be requested to attend meetings of the Board.

Article 5.  AMS PUBLICATIONS

1.      DEFINITION AND CREATION

        (a)     An AMS Publication constituted by the Board shall be
defined as a campus-wide publication that focuses primarily on
educational issues and issues of interest to students, and incidentally
on local, provincial, national, and international events to notify and
inform active members of the Society and the University Community at
large.  The primary purpose of an AMS Publication shall be to engage and
encourage the student body to debate in a positive way, various
viewpoints regarding educational issues and issues of interest to
students, and to facilitate constructive results that may arise out of
that discussion to the overall benefit of the student body at large. 
Each publication shall be open to all students regardless of affiliation,
and shall serve the campus to the best of its ability and in the best
interests of the Society.

        (b)     The Publications Board may, from time to time, constitute
certain student organizations or individual student groups as AMS
Publications, taking into consideration the fact that the various AMS
Publications should present a broad range of interests and perspectives. 

        (c)     Student organizations or groups which are desirous of
being constituted as an AMS Publication may make application to the Board
and shall at that time satisfy the Board as follows:

                i)      that the applicant fulfils the criteria set out
in Article 5(2);

                ii)     that at least Two-thirds (2/3) of the members of
the applicant are active members of the Society;

                iii)    that the applicant is willing to conduct itself
in accordance to all relevant responsibilities set out in this Section;

                iv)     that the applicant is not duplicating an existing
AMS Publication of similar purpose or mandate;

                v)      that there is a significant student interest in
the proposed publication for it to warrant AMS Publication status as
indicated by membership or activities or a combination of such factors;
and,

                vi)     that the applicant will be able to meet all the
criteria set out in Article 5.

2.      (a)     Each group of active members of the Society intending to
form an AMS Publication may apply for AMS affiliation by presenting to
the Secretary of the Board:

                i)      a proposed Constitution of the AMS Publication
which shall contain a provision for the editors and at least Two-thirds
(2/3) of the membership being active members of the Society;

                ii)     a proposed Budget (to be effective to the end of
the current AMS Fiscal Year);

                iii)    the Minutes (notes) of the meeting at which AMS
affiliation was requested;

                iv)     a Petition signed by at least ten (10) founders,
or by two-thirds (2/3) of the active members of an existing Club or
Association (whichever is greater) requesting AMS affiliation.

        (b)     The Secretary shall, in consultation with the Treasurer,
make a presentation to the Board, and one or more members of the
applicant must be in attendance to answer questions.

        (c)     When the application has been approved by a Two-thirds
(2/3) Resolution of the Board, that group shall become an AMS Publication
under the terms of this Article.

        (d)     The Treasurer, through the Director of Finance, shall
arrange for that AMS Publication to have an account in the AMS Business
Office.

3.      There shall be a three (3) month probationary period after an
applicant has become an AMS Publication pursuant to Article 5(1) & (2). 
At the end of the three (3) month period, the Board shall review the
publication, their overall performance and operation, and shall have the
option of:

        (a)     granting them full status as an AMS Publication;

        (b)     continuing the Probationary period for another three (3)
months, after which time the Board shall take a final vote on the status
of the publication; or

        (c)     reject the bid for AMS Publication status at which time
the publication ceases to be an AMS Publication with all the entitlements
and privileges of an AMS Publication.

Pursuant to the above, The Board shall report its actions forthwith, and
the reasons behind said action, in a written report to Council.

4.      An AMS Publication shall, upon the request of the Board,
immediately forward to the Board minutes of its meetings.

5.      The constitutions and bylaws of AMS Publications shall not
contain provisions which are in conflict or repugnant to the
Constitution, Bylaws, or Code of the Society.

6.      The Board may at any time, upon a Two-thirds (2/3) Resolution,
amend the bylaws and constitution of an AMS Publication, provided that
the publication has a right to appeal any alteration effected by the
Board to Council for settlement.

7.      (a)     The Board may, by Two-thirds (2/3) Resolution, cease to
recognize a publication as an AMS Publication, thereby terminating all
entitlements and privileges granted to an AMS Publication, provided that
the publication has a right to appeal the Board's decision to Council for
its consideration.  A notice of such motion shall be given at the Board
meeting and to the effected publication not less than seven (7) and not
more than fourteen (14) clear days prior to the motion being debated.  

(b)     The Board, in circumstances where it feels the said publication
may publish material detrimental to the Society's interest, the Board
shall have the authority to suspend the said publication from the time
notice has been given until the time that a decision is made pursuant to
Article 7(a) above.

        (c)     Pursuant to (a) & (b) above, The Board shall report its
actions forthwith, and the reasons behind said action, in a written
report to Council.

8.      The activities of AMS Publications shall be mainly restricted to
print and text related media, and shall comply with any regulations made
or resolutions passed from time to time by the Society.

9.      All funds received from time to time by an AMS Publication are
the property of the Society and shall be remitted forthwith to the
Director of Finance.

10.     All assets purchased, or otherwise acquired, by an AMS
Publication are owned by the Society and shall be administered by the
Publications Board or the respective publication.

11.     All AMS Publications shall on or before March 15th in each
academic year submit to the Treasurer its annual report which shall
include:  (1) a statement of revenues and expenditures of the present
fiscal year, (2) a statement of proposed revenues and expenditures for
the next fiscal year, and (3) a list of all assets and inventories
currently being administered by the publication.

Article 6.  PUBLICATIONS ADMINISTRATOR

1.      APPOINTMENT & FUNCTION

The Board may employ a Publications Administrator to assist in the
organization of the various AMS Publications on a day to day basis, and
to provide production continuity to the AMS Publications, PROVIDED
however that such administration does not impinge upon the individual
Editorial integrity of a publication, or the responsibilities assigned to
the publication by their Bylaws or by the Board.
2.      REPORTING

The Publications Administrator shall work with the various AMS
Publications, but shall report and be responsible to the Board through
the General Manager of the Society.

3.      DUTIES

        (a)     The Publications Administrator shall:

                i)      generally manage the overall production aspects
of the AMS Publications under the Board's jurisdiction;

                ii)     advise and assist in the general layout design on
an continuing basis for AMS Publications;

                iii)    provide technical expertise and teach the various
AMS Publications on how to produce a "newspaper";

                iv)     generally manage the administrative and
non-financial operations for the various AMS Publications; and 

                v)      do such other things as are assigned by the Board
pursuant to the above duties.

        (b)     The Board shall have the right to alter any of the above
duties, and to determine the terms of employment from time to time as
required for the smooth administration of the various AMS Publications. 

4.      TERMS OF EMPLOYMENT

The terms of employment and remuneration of the Publications
Administrator shall be determined by the Board in concert with the
General Manager of the Society.

Article 7.   AMS PUBLICATIONS ADVERTISING REPRESENTATIVE

1.      The terms of employment and remuneration of the AMS Publications
Advertising Representative shall be determined by the Board in concert
with the General Manager of the Society.  Where there is an Advertising
Representative already employed by the Society, the Board may decide not
to recommend hiring another Advertising Representative, instead
requesting the General Manager to continue providing advertising services
for the various AMS Publications under the Board's jurisdiction.  The
Advertising Representative shall work with the Treasurer and the various
AMS Publications, and shall be responsible to the Board through the
General Manager.


2.      Notwithstanding the above, where the Society has an existing
agreement to employ an "Advertising Representative", that agreement shall
supersede the authority given to the Board under Article 7(1).

Article 8.  FINANCE

1.      The Publications Board shall submit a budget to the Director of
Finance and be eligible for funding directly from Council for the
management and administration of various AMS Publications.

2.      The budget of the Publications Board shall be prepared by the
Treasurer, approved by the Board and submitted to the Director of Finance
by April 1st of each Fiscal Year, based upon the proposed expenditures of
the Board, including all administrative expenses, its committees, and all
AMS Publications.

3.      The Board may, at its discretion, make provision in the
consolidated budget, or in various AMS Publications' budgets, for
honoraria or stipends.  Payment of honoraria or stipends are by no means
automatic and, in each instance, the Board shall review the performance
of those receiving honoraria on a regular basis to determine if payment
is warranted.  Where there is a provision in the Bylaws for honoraria,
the Board shall include it in the budget.

4.      Where the budget makes provision for the various AMS Publications
under the Board's jurisdiction, the Treasurer shall approve, or caused to
be approved, expenditures up to and including the budgeted amounts for
that publication, monitoring said financial activities on a bi-weekly
basis.

5.      Where an AMS Publication will exceed its respective budget, the
Treasurer shall have the power to adjust the paper's advertising content,
the number of pages printed, and to perform such other remedies to bring
that publication back into its approved budget.  Where the Treasurer
exercises her/his authority under this provision, she/he shall report
her/his actions forthwith to the Board.

6.      Where the Treasurer feels that an AMS Publication will exceed its
respective budget, even after the remedies outlined in Article 8(5),
she/he shall report her/his analysis to the Director of Finance for
possible budgetary amendments or other such action to rectify the
situation.   The Treasurer shall report her/his actions with the Director
of Finance forthwith to the Board.

7.      The Board may, pursuant to Article 8(2), make provision in the
consolidated budget for any AMS Publication that, at the time of the
budgetary process, has not submitted its budget for consideration.

8.      The Board may, pursuant to Article 8(2), make provision in the
budget for any newly constituted AMS Publication that, at the time of the
budgetary process, is not ready to start publishing, but will be during
the upcoming Fiscal Year.

9.      The Board may, at its discretion, provide for a "Publications
Reserve" in the budget in order to grant funding to any new AMS
Publication that is not covered under Article 8(7) or (8) for the
upcoming Fiscal Year.  The Publications Reserve shall not be spent by the
Board if there is no AMS Publication constituted during the said Fiscal
Period.

Article 9.  PUBLICATIONS SPACE

1.      The Board shall be assigned SUB 241K as Publications Space in the
building, and is exempt from making an annual application for work or
office space under SAC Policy.  Where the Board feels that SUB 241K
cannot meet publishing needs, the Board may apply to Council for
additional space, or for a larger space in the Student Union Building.

2.      Various AMS Publications constituted by the Board are eligible to
apply for and receive individual and shared space within 241K from the
Board.  Where it's necessary to re-apportion existing space within 241K,
the Board shall actively consult with and solicit written submissions
from the various AMS Publications before making their decision.

3.      Notwithstanding the above, the Board shall be the final authority
in assigning space in 241K as they determine, in order to maximize the
efficiency of the various AMS Publications.

Article 10.  STUDENT COURT

1.      There exists a Student Court under the Bylaws, and when there
arises a dispute between an active member of the Society, a group within
the AMS, or Council and an AMS Publication over an allegation of libel or
an allegation of distorting factual information to unfairly represent the
"aggrieved party", and when the dispute is not able to be resolved
between the parties, then the "aggrieved party" may petition Student
Court to rule upon the dispute.

 2.     Where Student Court has determined that the "aggrieved party" is
justified in their complaint, the Court shall have jurisdiction to order
that the offending publication make an appropriate retraction, or
apology, or both in the next issue of their publication.  Should the AMS
Publication decide not to accept the Court's ruling, the matter shall be
forwarded to the Board for its decision at the next meeting of the Board
where the Board's resolution to accept or reject the Court's ruling shall
be final and binding upon the respective publication.

3.      Where an Editor or member of an AMS Publication has been removed
by the Board pursuant to Article 4(l), she/he shall have the right to
appeal the decision to Student Court, and the Court's ruling on the
matter shall be final. Where an Editor or member who has been removed is
appealing to Student Court for redress, said editor or member shall be
considered removed from the publication until such time as the Court
reinstates her/him.