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Humanities Reference Notes Formatting With EndNote
(10/93)

The current version of EndNote cannot format footnotes in the "Notes" styles
described by the MLA and Turabian style manuals: with a full reference in
the first note and short versions in subsequent notes.  However, the program
can do some of the formatting for you and save you quite a bit of time.

Example (from Turabian's Method A)

1 Max Plowman, William Blake's Design for "The Marriage of Heaven and Hell"
(London: Faber and Fabler, 1960), ix-xii.

and

4 Powman. Blake's Design, 25.

To insert the first citations formatted properly, you will need to set up a
style in EndNote with each reference type specification according to your
style guide.  Then choose that style, select a reference and choose Copy
Formatted.  This will store the reference in the first citation note style
on the clipboard.  Transfer to your word processor and paste the formatted
reference in the footnote area.  It will look like a bibliography reference,
but this text is not an EndNote temporary citation, and therefore cannot be
formatted to create a bibliiography.

The MLA Note style that we ship has the format of the first citation in a
note, described in the MLA Handbook.  If you're going to use it for this
purpose, we recommend that you Edit your MLA Note style, and choose
Reference Prefix from the Edit Styles menu.  Remove the Bibliography Number
from the field, as the word processor will provide the note number, and
choose OK.  Then close the style and save the changes.

It is probably faster to type the subsequent citations by hand.  If you
prefer, you can have EndNote automate this too.  First, edit your EndNote
Reference Types and add a "Short Title" field to all the reference types
(see your manual for more information on this).  The MLA Handbook says that
you should only use the short title if you cite more than one work by an
author in the same paper.  Therefore, you should enter a shortened version
of the title in this new field in the EndNote reference only if you are
going to put multiple works by the same author in one paper.  Create a style
that has only the author's last name, the short title, and the pages in the
Generic specification, and save it.  When you choose Copy Formatted with
this style selected, it will copy this information onto the clipboard, and
you can paste it into the footnote of your paper.

To create a bibliography that reflects the references noted in the
footnotes, you will need to insert temporary citations in the text of the
word processor paper.  EndNote only scans footnotes in DOS WordPerfect 5 and
Mac Word 4 and 5 papers.  If you are using any other word processing
program, you will need to insert temporary citations in the paper, rather
than the footnote (I would recommend that you put them next to the footnote
marker).  Then edit your style so that it doesn't have anything in the
citation specification, and format the paper.  This will remove the
temporary citations from the text, retain what you have added to the
footnotes, and create a bibliography at the end.

Macintosh Word 5 users only:

If you use the EndNote Plus Plug-In Module for Word 5, you can have EndNote
automatically put formatted references in the footnote.  Therefore, you can
have either the first citation or the subsequent citations as updatable
module citations (not both, because you can only specify one style for the
footnotes).

If you prefer to concentrate on the first citation, change your style to the
Notes style that you have set up (see above), and set your module
Preferences to Format Citations in Footnotes As: Full References.  Then type
the subsequent citations by hand.  If you are using the Plug-In Module
version 1.3 (released October, 1993), you can set Preferences to have a
different footnote reference style, and include the references in the
bibliography at the end of the paper.

If you want to concentrate on subsequent citations, you can enter the Short
Title and set up a style as described above for subsequent citations.

Yours,

Avi Rappoport, EndNote Technical Support

Niles & Associates, Inc.                 2000 Hearst, Berkeley CA 94709
nilesinc@well.sf.ca.us                   (510) 649-8176, fax +1 510 649-8179