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Minutes for  SF Bay/Delta Metadata Index Workshop    5/15/95

*  Next meeting of the Steering Committee scheduled June 13, 
1995 at SFEI in Richmond.  See end of minutes for details

Attending:

Del Rasmussen - State Water Resources Control Board
Karl Jacobs - Dept of  Water Resources
Murry Ng - Dept of  Water Resources
Peter Otis - Regional Water Resources Control Board, S.F. 
	Bay
Sheryl Baughman* - US Bureau of Reclamation, Interagency 
	Ecological Program
Robert Lugo - US Geological Survey
Jeff  Meyer -  Water Resources Management Inc.
Murage Ngatia - Dept of Water Resources
Chuching Wong - Metropolitan Water District, Southern 
	California
Bruce Agee - Dept of  Water Resources
Mary Menconi - Ca Dept of  Fish and Game
Kenn Gardels* - University of  California Berkeley, Digital 
	Library Project
Quinn Hart* - UC Davis, California Environmental Resources 
	Evaluation System
Harvey Chinn* - UC Davis, Information Center for the 
	Environment
Jatinder Singh - Dept of  Water Resources
Ted Daum* - San Francisco Estuary Institute
David Hansen - US Bureau of Reclamation
Reinhard E. Flick - CA Dept of Boating and Waterways, 
	Scripps Institute
Olof Hansen - Interagency Ecological Program
Ralph Finch - Dept of  Water Resources
Jane Wong - Dept of  Water Resources
Kevin Wolf  - Water On-Line, facilitator
Michael Williams - Water On-Line
Jane Rundquist* - Water On-Line

	Water On-Line would like to thank all for attending and 
especially thank those Steering Committee members (noted 
with *) who made presentations.  The following is a synopsis 
of  the workshop.  Please note any areas which involve 
agreements for you or your agency to take on tasks.
 
Primary conclusions

It was agreed that the San Francisco Bay/Delta Metadata 
Index project be structured in a 3-phase plan.  Phase I, of 
developing goals and a proposal, was completed with the 
success of the May 15th Workshop.

Phase II will consist of  two parts, A) the construction of 
a pilot project.  We will develop a website using the Dept. 
of  Water Resources "Compendium of Water Quality 
Investigations in the Sacramento/San Joaquin Delta, Nov 
1993" as the base of working Index. Part B) planning for 
Phase III.

PART A) Included in creating an expandable working model for 
the metadata Index homepage are the following: 
	
1. Creating links to the IEP, STORET, USGS, CERES, and other 
data collections
2. Organizing the Index to be able to meet future possible 
expansion
3. Including basic WAIS search function capabilities
4. Contacting all agencies which contributed to the DWR's 
Compendium for updates on material. 
5. Contact agencies who did not respond to the initial DWR 
Compendium to see if they will now complete the survey and 
be part of the SF Bay/Delta Metadata Index.	
6.  Developing a workplan and budget for Phase II (SFEI will  
provide budget estimates for server and technical support at 
the next meeting.  Water On-Line will bring estimates for 
the cost of HTML programming and overall support costs)
7. Contracting work components to Water On-Line, SFEI and 
others.
8. Finalizing location for the Index homepage server (SFEI 
has offered their server)	
9. Organizing a technical team to finalize the design of the 
Index, the search tools, links and other technical 
components.
	

PART B) The planning of Phase III includes: 
1.  Developing a Steering Committee to act as a technical 
and policy decision making committee.
2. Developing budgets for Phase III based on clear 
objectives, methods, and workplans.
3. Hire a grantwriter, to work with a grant development team 
to seek support for major foundations and national funding 
sources including:  NSF, NT/A, Reinventing Government, USEPA 
etc.  (Preliminary Phase III 3 yr budget - $300,000-3 
million) 
4.  Develop a publicity plan and public outreach effort.

 
Other Decisions:

1. The workshop participants reviewed in detail the draft 
outline of the structure of the proposed website.  The 
specific notes on these components will be given to the 
Technical Team.

2. It was agreed to hold the next Steering Committee meeting 
in June.

Water On-Line and SFEI have scheduled June 13th Tuesday for 
the next Steering Committee meeting.  If you are interested 
in attending please reserve 9:30 am to 12:30 pm at the San 
Francisco Estuary Institute Richmond Field Office. If you 
cannot make this date, please call WOL ASAP so we can 
reschedule. Steering Committee members expected include Ted 
Daum (SFEI), Kenn Gardels (UCB), Sheryl Baughman (IEP), 
Robert Lugo (USGS), Quinn Hart (CERES), Jane Rundquist (WOL) 
and representatives from DWR and MWD. Kevin Wolf from Water 
On-Line will facilitate.  The Steering Committee will make 
policy and budget decisions.  This is an open meeting.  All 
are welcome to attend.  Please RSVP to Kevin Wolf via e-mail 
kjwolf@wheel.dcn.davis.ca.us or (916)758-4211.
 
 
Water On-Line 
Steering Committee Meeting 
May 15, 1995  (7:30 - 9 am) 
Minutes by Kevin Wolf  
 
Decisions: 
 
1.  Re-approved the basic goals as outlined  by the Steering 
Committee in December.  The importance of having the major 
water agencies using the Internet to share and distribute 
important information was re-emphasized.  Water On-line was 
encouraged to continue the basic Internet trainings.  Our 
courses are gaining a good reputation and fill a vital 
niche.   
 
2.  After much interesting discussion, we chose Internet 
Security as our next workshop after the May 24 Internet and 
Public Affairs workshop co-hosted by the Dept. of Water 
Resources.   The details of the Internet Security workshop 
would be decided at the next Steering Committee meeting. 
 
The other potential workshop which received a lot of 
discussion was on the subject of how agencies and 
organizations can best work with this new tool. . What 
changes are occurring in agencies that use it a lot?  What 
are they planning for?  How is it changing policies and 
traditional practices?  What policies are different 
organizations enacting regarding their staff's use of this 
tool, and what have been the results?  What problems, real 
and feared, do agencies and organizations have about getting 
fully on the Internet and what are the real world 
experiences of those that are on the cutting - hopefully not 
bleeding - edge? 
 
3.  The next Steering Committee meeting will be scheduled 
for mid to end July after a check with DWR and SWRCB for a 
location opportunities.  All are welcome to attend.  In 
addition to finalizing the objectives and details of the 
Internet Security workshop, those at the open meeting will 
determine the December workshop