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                        Cross Referencing in Word
                        -------------------------
                             by Fred Schulz

It's pretty easy to use the print merge feature of word to cross reference
equations, figures, tables, etc. You just "name" your equations, and then
reference them by name throughout the document. Your names are print merge
symbols, for example, <<fig1>>, <<fig2>>, etc.

then you keep an associated print merge file which contains all the names 
in the first record of the file, and the corresponding numbers in the second
and last record of the file. The you print merge your final copy, and let print
merge do the work of the global substitutions. For example,

equations,e1,e2,e3,e4,e5,e6,e7,e8,e9,e10,e11,figures,f1,f2,f3,f4,f5,tables,...

equations,(1),(2),(3),(4),(5),(6),(7),(8),(9),(10),(11),figures,1,2,3,4,5,
tables,...

is a sample print merge document. Now in my paper I write 

As shown in Eq. <<e1>>, compare this to the data shown in Fig. <<f2>>, etc...

When I print merge the merge symbols are replaced by the appropriate numbers.
It's now easy to move or insert equations. Say I needed to add an equation
between 2 and 3. I'd just put its name there and add a number at the end of the
equation list. The new merge file would look like

equations,e1,e2,e2-2,e3,e4,e5,e6,e7,e8,e9,e10,e11,figures,f1,f2,f3,f4,f5,
tables,...,references,...

equations,(1),(2),(3),(4),(5),(6),(7),(8),(9),(10),(11),(12),figures,1,2,3,4,5,
tables,...,references,... 

I used e1, e2, etc, in this example, based on their original position in the
document - you might prefer to use names related to the equations themselves.

After you have alot of equations, it can become tedious to count the number of
eqs, figs, etc, so you can use the word count utility to do it for you. Just
select the list of equation names and do a word count. If you do use this
technique, avoid periods and spaces in your equation names, as they are word
delimiters and will make one equation name count as 2 words.

Well using this procedure makes it pretty easy to do cross-referencing. It's
similar to the method used by more sophisticated utilities like Wordref, but
you do the book keeping manually here, with the advantage the only application
you need is word itself.

I hope this is helpful and that I have explained the procedure reasonably well.
Good luck with it.