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CHANGES IN GRADUATE ADMISSIONS APPLICATION PROCESS

December 20, 2004: We wish to communicate to the Concordia community 
significant changes in the graduate admissions application process effective 
January 2005, for applications to the 2005-2006 academic year and thereafter.


In the fall of 2004, the Provost mandated a reorganization of the admissions 
process. A working group was established to develop a plan for this 
reorganization. The group included representatives from the School of Graduate 
Studies, the Faculties, Enrolment and Student Services and IITS. Recently, Dr. 
Singer approved the plan developed by the working group.

Effective January 3, 2005, all applications for graduate programs will be 
received and processed at Enrolment Services. In particular, Enrolment 
Services will code applications, scan all documents onto an electronic system, 
send incomplete notices to students and distribute application packages to 
prospective students.

IITS's development of a web application and the scanning of application 
materials will make all applications electronically available to the programs 
shortly after receipt at Enrolment Services. The Faculties will be assessing 
applications and releasing letters of admissions for applicants satisfying 
minimum admission standards.

The School of Graduate Studies will continue to establish and maintain 
graduate admissions standards and policies. The School will conduct regular 
audits of admissions files within the departments, and adjudicate in cases 
where applications do not meet minimum standards. The School will also 
maintain a liaison role with a designated representative in each faculty, in 
keeping with one of the School's responsibilities as an advisory body in 
graduate academic matters.

In light of these complex process changes, the School of Graduate Studies will 
complete the January 2005 admissions cycle, but as of January 3, 2005, the 
School of Graduate Studies will not be receiving, processing, or adjudicating 
any 2005-06 files, unless they fall within the category of applications not 
meeting minimum standards. The service component of the School's admissions 
mandate has been transferred to Enrolment Services; this includes e-mail and 
telephone application inquiries.

The School will send all graduate program directors and program assistants a 
more detailed explanation of the changes mandated by the Provost. The purpose 
of the current communiqu� is to alert the wider community to the upcoming 
changes, while reserving the details for those most affected.

The School of Graduate Studies is committed to excellence in graduate 
education, and will continue to provide academic leadership in all matters 
related to graduate studies at Concordia University.

Elizabeth Sacc�

Dean of the School of Graduate Studies

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Internal Relations & Communications,
Concordia University
Tel: (514) 848-2424, ext. 4183
Fax: (514) 848-2814
mailto:irc@alcor.concordia.ca


Relations et communications internes,
Universit� Concordia
T�l : (514) 848-2424, poste 4183
T�l�c. : (514) 848-2814
mailto:irc@alcor.concordia.ca