🚀 go-pugleaf

everyone who is teaching this term, including TA's, please note tell 
students to consult web or phone as indicated below - we will NOT use the 
tear-off postings.  If you are teaching a small class, you could work out 
a posting system with your students that does not violate these guidelines, 
but for large classes I don't think there is a good solution.
	Lise
---------- Forwarded message ----------
Date: Fri, 13 Nov 1998 21:17:14 -0700 (MST) 
From: Faculty and Research E-Memo <memofrom@Colorado.EDU>
To: lmenn@clipr.Colorado.EDU
Subject: Grade Posting 


TO:      Boulder Campus Teaching Faculty, Deans, Directors,
         Dept Chairs, Central Administration

FROM:    Office of the Registrar

SENDER:  Barb.Dickinson@colorado.edu

DATE:    December 13, 1998

SUBJECT: Grade Posting


We have determined that the Boulder Campus is out of compliance with the Family
Educational Rights and Privacy Act (FERPA) in relation to the tear-off posting
strips that have long been included with final grade sheets.  The Family Policy
Compliance Office within the U.S. Office of Education has indicated that using
any part of the Social Security Number, or any other institutionally assigned
student identifier, as well as posting a list of student grades alphabetically,
is in violation of FERPA.   Basically, the explanation reads:

"The public posting of grades either by the student's name, institutional
student identification number, or social security number without the student's
written permission is in violation of FERPA.  Even with names obscured, numeric
student identifier numbers are considered personally identifiable information.
Therefore, the practice of posting grades by social security number or student
identification number violates FERPA.  Instructors and others who post grades
should use a system that ensures FERPA requirements are met."

In response to this, faculty are being instructed to not use the posting strips
that will appear with the fall semester gradesheets.  By the time the
registrar's office was advised of these rulings it was too late to order new
gradesheet forms and to change the programming for the printing of these forms.
Thus, please remove these tear-off sheets and dispose of them in confidential
disposal.

In order to assist students and faculty in receiving their grades, the
following methods can be used:

1.   Use a code word or randomly assigned number that is familiar only to the
faculty member and the student, and create a new posting strip.  However, this
posting strip may not appear in alphabetical order.

2.   Have interested students complete a self-addressed, stamped postcard with
their name and mailing address.  Upon completion of the course, the faculty
member can write the student's grade on the postcard and mail it.  By
completing the postcard, the student is giving consent to have his/her grades
mailed this way.

3.   Refer the student to the PLUS website for on-line web access to their
grades.  This URL is:  https://www.colorado.edu/plus/

For both PLUS and voice response, we will begin releasing the grades of
students as they are received, scanned and updated to SIS.  Thus, although
grades will be incomplete for most students between the first day
we apply grades to SIS (approx. 24 hours after the first gradesheet due date),
we will begin releasing these grades to students to assist students and faculty
who no longer have tear strips for reference.

4.   Refer the student to CU Connect - 303-938-8110, for on-line phone access
to grades.  When prompted to enter an application code, a "2" will access the
grading application.  Students should then enter a "987" for fall semester
grades.

5.   Students may also receive a copy of their transcript at no cost by
ordering one from the Office of the Registrar - Transcript division.  These may
be ordered by writing to:

Transcripts
Campus Box 68
University of Colorado, Boulder
Boulder, CO 80309-0068
(303) 492-8987