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               A M A L G A M A T I O N   B U L L E T I N
                        No. 14 - April 8, 1997

To:    All members of the Dalhousie Community

From:  President Tom Traves and Principal Ted Rhodes

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Many members of our amalgamated university braved sleet and snow last
Tuesday to come to the special Senate and Board meeting -- at which DalTech
was formally created -- and to the reception which followed at the School
of Architecture. Thanks to all of you who did so! It was a pleasure to
celebrate with you.

Tomorrow, Premier Savage will join us in hosting an event downtown for
friends and supporters of DalTech and Dalhousie and other members of the
external community. It will be an occasion to mark the amalgamation with
them and to promote awareness of the crucial roles our amalgamated
university plays in this community and this province. Beginning this week,
there will also be a series of newspaper advertisements to introduce our
new university to the public and showcase how we contribute to the lives of
our students, to the advancement of knowledge and to the well-being and
prosperity of our society. The advertisements are sponsored by corporate
partners of the university. We are grateful for their support in
communicating what the amalgamation means to our many constituencies.

Governance
----------
Now that we are one university, we have a new governing structure. The new
members of the University Senate and Board of Governors, the members of the
DalTech Board and the composition of the DalTech Academic Council are
listed in the paper version of this bulletin.

Graduate Studies
----------------
The organization of Graduate Studies within the amalgamated university was
settled late in March. The text of the agreement is reproduced at the end
of this message. The DalTech Academic Council -- through its Graduate
Studies Council -- plans, fosters and reviews graduate programs within
DalTech, subject to the policies and procedures of the University's Faculty
of Graduate Studies and the authority of the University Senate. All
full-time DalTech faculty members who are currently involved in the
delivery of graduate programs will become full members of the Faculty of
Graduate Studies, which is responsible for setting policy for graduate
studies throughout the university. The Faculty of Graduate Studies members
from DalTech will elect three faculty members, representing each of the
DalTech Faculties, to the Faculty of Graduate Studies Council. A
representative of graduate students at DalTech will also serve on the
Council.

The University's Dean of Graduate Studies, Dr. Peter Ricketts, is
accountable to the Faculty of Graduate Studies for the administration of
graduate programs. As Associate Principal of DalTech, Dr. Feridun
Hamdullahpur will be responsible for dealing with graduate studies and
research within DalTech. He will report to the Principal and -- on
matters relating to graduate programs -- will be accountable to the Dean
of Graduate Studies.


Employee Relations
------------------
In the last bulletin, we reported that agreement had been reached between
the universities, the Dalhousie Faculty Association (DFA) and the Technical
University of Nova Scotia Faculty Association (TUNSFA) that the DFA
collective agreement would cover TUNSFA members effective April 1 in all
areas except monetary provisions. That agreement has since been signed. The
specific provisions of the TUNSFA collective agreement which will remain in
force for those faculty members who were bargaining unit members at TUNS on
March 31, 1997, are available by e-mail at Dalhousie.News@dal.ca.

Since the last bulletin, agreement has also been achieved with respect to
the structure of non-teaching bargaining units. Late in March, the
universities, the Nova Scotia Government Employees' Union (NSGEU), the
Canadian Union of Public Employees (CUPE), and the International Union of
Operating Engineers (IUOE) agreed -- subject to ratification by the Labour
Relations Board -- that there be two such bargaining units -- one for
clerical/technical employees and one for maintenance/trades/security staff.
The former unit will be represented by the NSGEU. Members of the latter
unit will vote later this month to determine whether the IUOE or CUPE will
be their bargaining agent.

The effect of these changes in bargaining units is that the eight
bargaining units previously recognised by TUNS and Dalhousie have been
consolidated into four (Faculty; Part-time Faculty and Teaching Assistants;
Clerical/Technical Employees; Maintenance/Trades/Security Employees).

In the latter part of March, agreement was also reached between the
universities and the NSGEU on "bridging provisions", i.e., modifications to
the existing collective agreements to enable the administrative
amalgamation to proceed as efficiently as possible. This -- coupled with
approval of the remaining operational plans for merging central
administrative units -- enabled the merger of these units to take effect on
April 1.

Since many units had been holding vacancies or making term appointments in
anticipation of the amalgamation, central administrative merger will
involve few lay-offs. Three lay-offs have taken place. One of the affected
individuals has been redeployed within the university. One has opted for a
severance arrangement under the provisions of the applicable collective
agreement. Attempts are being made to place the third individual elsewhere
in the university through agreed redeployment procedures.

Owing to the existence of job vacancies in affected units and to voluntary
attrition, the total number of job reductions will exceed the number of
lay-offs by a significant margin. There will be a reduction of between 15
and 20 positions in merging central administrative units as a result of the
amalgamation. The precise figure will depend upon experience in
implementing the unit plans, coupled with factors such as voluntary
attrition.

Central University Services
---------------------------
The merged central administrative units are now serving the Sexton, as well
as the Studley and Carleton campuses. Their staffs are working very hard to
make the transition to central university services as smooth as possible
for people at DalTech. A number of information sessions are being offered
on the Sexton campus. A web page on how to access central university
services from DalTech will soon be available. If you need specific
information in the meantime and are uncertain about whom to contact, do not
hesitate to call Rick Lowery, Administrative Officer at DalTech, at
420-7649.

All the best,

Tom Traves                             Ted Rhodes



---------------------
QUESTIONS AND ANSWERS
---------------------

Q: I work in an administrative unit that communicates and corresponds with
faculty members across the university. What is the appropriate way to
identify the unit affiliation of faculty members on the Sexton campus?

A: Just follow the general principle of identifying people by department
(where applicable), within Faculty, within college, within university. The
appropriate way to refer to the "College of applied science and technology"
(to quote the amalgamation legislation) that succeeded TUNS is as "DalTech."


Q: I'm on the faculty at DalTech. I understand that the full, formal name
for DalTech -- "Dalhousie University Polytechnic" -- is going to be
reviewed. Assuming that's the case, what do we put on our stationery and
business cards now?

A: People are simply using the name, DalTech. For letterhead or official
documents, "DalTech" should be used in conjunction with "Dalhousie
University," which is the amalgamated institution's legal name. A graphic
presentation of "DalTech" is currently being developed and will be
available to you for use on stationery, business cards, etc., through the
DalTech Duplicating Centre, the Principal's Office and Public Relations.

The appropriateness of "Dalhousie University Polytechnic" as the formal
name for DalTech will be reviewed by the DalTech Board. The Board will seek
input in the process and will report its findings and any recommendations
to the University Board of Governors by July 1, 1997.


Q: Will we at DalTech get new e-mail addresses?

A: Not immediately. Canadian Internet rules allow each organization only
one domain name, so everybody at the amalgamated university will eventually
have to use a common address, but existing addresses continue to be valid
for now. The possibility of enabling people at DalTech to be reachable
@tuns.ca or @dal.ca for a transition period, in order to avoid disruption,
is being explored. E-mail users at DalTech will be advised well in advance
of changes.


Q: Are DalTech phone numbers going to change?

A: Not immediately. The phone systems will eventually be integrated on the
494 exchange -- to allow for growth, for ease of internal communications,
and to avoid some potential obsolescence problems -- but the change will
not take place for several months. Existing 420 exchange numbers will also
continue to work for a transition period and until new Dalhousie and MT&T
directories can be issued. Phone users at DalTech will receive detailed
information in advance of changes.


Q: Which convocation are students graduating this spring from Dalhousie's
Bachelor of Science in Computing Science program and Diploma in Engineering
program to attend?

A: These students will receive their degrees and diplomas at the
Convocation on May 20 at 9:30 a.m. in the Rebecca Cohn Auditorium.


--------------------
OPERATIONAL UPDATES:
--------------------

Improvements in access to library resources
-------------------------------------------

Improvements in access are an early benefit of the amalgamation of the
libraries on the campuses of Dalhousie University and DalTech.

Effective immediately, the following services will be offered to all
Dalhousie University and DalTech students, staff and faculty when using the
Killam, Kellogg and DalTech libraries.

You will be able to:

(1)  Return borrowed materials to any of the three libraries (as well as
the Law Library).

(2)  If you are a Dalhousie or DalTech faculty member or graduate student,
you will be able to request a faculty or graduate term loan (also available
at the Law Library)

(3)  Renew Dalhousie/DalTech materials at any of the three libraries.

(4)  Recall material currently on loan from any of the three libraries and
choose at which of the three you would like to pick it up.

(5)  Settle your library account at any of the three libraries.

These are only the first of a series of improved libraries services
resulting from amalgamation. We'll keep you posted when other changes arise.



Financial Services organizational restructure completed
-------------------------------------------------------

Financial Services has completed its organizational restructuring and has
established processing and financial reporting functions to serve the
amalgamated university.

The following management appointments have been confirmed:
- Ian Nason, Director
- Darrell Cochrane, Controller
- Stan Dalrymple, Manager of Budgets and Financial Analysis
- Chris Duggan, Manager of Purchasing
- Anne Hicks, Manager of Investments
- Louise Smith, Manager of Financial Systems & Information.

Information on the full structure of Financial Services, including
identification of important contacts within the department, will be made
available over the coming weeks. Effective April 1, all financial
transactions of Dalhousie University and DalTech are being processed and
reported through the Dalhousie financial system.


---------------------------------------------
APPENDIX 1: THE STRUCTURE OF GRADUATE STUDIES
---------------------------------------------

(The following is the text of the March 26, 1997 agreement.)


Responsibility for setting policy on academic matters rests with the
Dalhousie University Senate, which delegates responsibility for graduate
studies at the university to the Faculty of Graduate Studies. The Dean of
Graduate Studies is accountable to the Faculty for the administration of
graduate programs.

Through its Graduate Studies Council, the DalTech Academic Council plans,
fosters, and reviews graduate programs within DalTech, subject to the
policies and procedures of the Faculty of Graduate Studies and the
authority of the Senate.

1. DalTech will appoint an Associate Principal responsible for dealing with
graduate studies and research in DalTech. The Associate Principal will
report to the Principal of DalTech. On matters relating to graduate
programs, the Associate Principal will be accountable to the Dean of
Graduate Studies of the University. The Associate Principal administers
graduate programs at DalTech in accordance with the policies and procedures
of the Faculty of Graduate Studies and the DalTech Academic Council.

2. The Associate Principal in co-operation with the Dean of Graduate
Studies will provide leadership in graduate studies throughout DalTech.

3. DalTech will have a Graduate Studies Council chaired by the Associate
Principal of Graduate Studies and Research. The Dean of Graduate Studies
will be an ex-officio member of the Graduate Studies Council. The Graduate
Studies Council will make recommendations to the DalTech Academic Council
on all matters pertinent to graduate studies in DalTech. The DalTech
Academic Council will make appropriate recommendations to the Faculty of
Graduate Studies of Dalhousie University for transmission to the University
Senate as needed.

4. The Graduate Studies Council will review a list of the names of students
who have met all degree requirements and submit it to the Faculty of
Graduate Studies, which will make recommendations to the Senate of the
University for approval and awarding of degrees.

5. Under the authority of the Faculty of Graduate Studies, the Associate
Principal of DalTech will coordinate and administer periodic reviews of
graduate programs in DalTech, in accordance with the policies and
procedures of the Faculty of Graduate Studies. The Faculty of Graduate
Studies will receive and consider recommendations resulting from the
program reviews, and be responsible for implementing recommendations in
consultation with the Graduate Studies Council.

6. In accordance with Senate and Faculty of Graduate Studies procedure, the
Graduate Studies Council will review all new graduate program proposals
initiated in DalTech, and submit these to the Graduate Studies Faculty
Council for approval.

7. The Faculty of Graduate Studies will select recipients and award
university-wide scholarships and awards (e.g. Killam, Governor General's
Gold Medal, etc.) to all eligible students regardless of Faculty/program,
subject to availability of resources. The DalTech Graduate Studies Council
will select recipients and award college specific scholarships and awards.

8. The Associate Principal of Graduate Studies and Research of DalTech will
be an ex-officio member of the Faculty of Graduate Studies Council.

9. Three faculty members, each representing individual Faculties of
DalTech, will be elected to the Faculty of Graduate Studies Council by the
DalTech members of the Faculty of Graduate Studies. A student enrolled in a
DalTech graduate program will be appointed by the appropriate student body.

10. All full-time DalTech faculty members who are currently involved in the
delivery of graduate programs (either through graduate course teaching or
thesis supervision and committee membership) shall become full members of
the Faculty of Graduate Studies, with all the rights, privileges, and
responsibilities that go along with such membership. All Adjunct Professors
at DalTech who were appointed for graduate studies purposes shall become
Adjuncts of the Faculty of Graduate Studies.

11. All Graduate Coordinators at DalTech graduate programs will be on an
equal footing with Graduate Coordinators in all other university graduate
programs.


12.  The DalTech Graduate Studies Council, and/or the DalTech Academic
Council, and/or the Associate Principal, as appropriate, shall have
responsibilities in the areas indicated below, subjectto the rules and
procedures of the Faculty of Graduate Studies of Dalhousie University.
Other areas may be determined duringdiscussions between the Faculty of
Graduate Studies and DalTech regarding the harmonisation of existing
policies and procedures at both institutions, and the production of a
revised Faculty governance Document once the overall structure has been
finalised.


-  Strategic planning...........................................R (1)
-  Faculty membership (full, renewal, adjunct)..................R
-  New/modified programme initiation/approval...................R (1) (2)
-  Admission to graduate programmes in DalTech..................A
-  Student programme (e.g. # courses) approval and changes......A
-  New course approval/deletion.................................R (1)
-  Thesis supervision committee approval and changes............A
-  Transfer of credit, advance standing, exemptions.............A
-  Fee waivers..................................................A
-  Graduation list..............................................A (2)
-  Letter of permission.........................................A
-  Leave of absence.............................................A
-  Ethics review and approval...................................A
-  Withdrawals and reinstatement................................A
-  Examination (comps, oral, thesis, externals).................A
-  Thesis style and format standards............................R
-  DalTech specific scholarship and awards......................A
-  New policies and procedures..................................R
-  Progress Reports on students.................................A
-  Calendar entries and changes..................................R

R = submits recommendations to the Faculty of Graduate Studies.
A = has decision-making authority, subject to the overall authority of the
    Faculty.
(1) indicates areas where there is usually joint or collaborative
    involvement between FGS and other Faculties, departments/schools,
    and administrative units.
(2) subject to approval of Faculty Council.