🚀 go-pugleaf

		DALHOUSIE STUDENT UNION ANNUAL GENERAL MEETING
			JANUARY 25th, NOON @ GREEN ROOM
		ALL DALHOUSIE STUDENTS WELCOME TO ATTEND AND VOTE
			(PLEASE BRING VALID DAL. ID)


PLEASE NOTE: The DSU Smoking Policy has also been put on the agenda for 
the AGM with a motion to designate a section of the cafeteria as smoking 
has been put forth to be discussed, debates and voted upon at the AGM.

            Constitutional By-Law amendments to be discussed, 
          debated and voted upon at the Annual General Meeting.
         =======================================================
(Please note:
BIRT == Be it resolved that
BIFRT == Be it further resolved that)


BIRT By-Law III part 3 section (j) be amended to: coordinate the 
activities of the Executive to accomplish (e) and (i) above;
BIFRT By-Law III part 3 be amended to include: (m) chair the 
mandatory weekly Officers meeting of the Union; 
BIFRT By-Law III part 7 section (d) be struck and the remainder 
alphabetized appropriately.
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law III part 7 be amended to include: (m) be the only 
individual authorized to exceed a budgeted line item, but must 
bring this action to the attention of Council at its next regular 
meeting.
BIFRT By-Law III part 7  be amended to include (n) do an audit of 
every Society and levied organization during the Fall and 
Winter terms before alloting monies for the society or levied 
organization; 
BIFRT By-Law III part 10  be amended to: Each Officer shall work 
full time during the summer and 25 hours per week during the 
regular academic year, half of which must be worked during the 
regular business hours of the SUB; 
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law III part 13 be amended to:  Each Officer must take at 
least one half (0.5) credit per term from September to the end of 
April each Academic year.   
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law IV part 2 section (c) be amended to Vice-President 
Academic and External Affairs, effective May 1, 1996;
BIFRT By-Law IV part 2 section (d) be amended to Vice-President 
Community Affairs, effective May 1, 1996;
BIFRT By-Law IV part 2 section (e) and (f) be struck from the By-
Law effective May 1, 1996 and the remainder of the part be 
alphabetized appropriately.
BIFRT By-Law IV part 5 be amended to include section (d) Council 
Secretary - who shall assist the Executive Assistant 15 hours a 
week at a wage set by the Officers, effective May 1, 1996;
BIFRT By-Law IV part 16 be amended to: Quorum for Council 
Meetings shall be 50% plus 1 of the members of Council elected or 
appointed at any time during the academic year, and then (8) 
members of Council during the months of May, June, July, and 
August.   
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law IV be ammended to include the following, effective 
May 1st, 1996: 
17. Councilors shall have an Email Account, and it is the 
responsibility of the Vice-President Community Affairs to help 
councilors become familiar using resources available on the 
Internet.
18. All Councilors shall have to submit a photo, or make 
arrangements to have a photo taken by DSU Photo.  Photos of 
Councilors shall be placed on the DSU Web Site and shall be 
posted on a bulletin board in the Student Union Building.
Moved by: Curtis Cartmill	Seconded by: Alix Dostal


BIRT By-Law V part 1 section (b) be amended to: Vice-President 
Academic and External Affairs effective May 1, 1996;
BIFRT By-Law V part 1 section (c) be amended to: Vice-President 
Community Affairs, effective May 1, 1996;
BIFRT By-Law V part 1 sections (d) and (e) be struck from the By-
Law, effective May 1, 1996.
BIFRT By-Law V part 2 be section (a)  be amended to: administer 
the Union full time during the summer and 25 hours per week 
during the regular academic year, half of which must be worked 
during the regular business hours of the SUB, effective May 1, 
1996; 
Moved by:  David Cox	Seconded by:  Bret Leech 



BIRT By-Law V part 6 be amended to: The Executive must meet at 
least once a week and operate under the rules of procedure for 
the DSU Council;
BIFRT By-Law V part 8 be amended to:  (a) Quorum for meetings of 
the Executive shall be three (3) members, effective May 1, 1996;
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law VII part 2 be amended to:  A budget for each Fiscal 
year shall be approved by Council before April 15 of the 
preceding Fiscal year and revised before December 15 each year;
BIFRT By-Law VII part 5 be amended to:  (a)The Board of Governors 
is authorized to collect from each full time and part time 
student in every year, a sum, the amount which shall be fixed by 
referendum of the membership, or by approval at a General Meeting 
of the Union with a petition containing 20% of the Union�s 
membership, during the preceding fiscal year, to be paid by the 
Board of Governors to the Union;
(b)  section (a) shall apply to all DSU levies;
(c)  The Board of Governors is only authorized to collect fees 
for a DSU Society that has passed the fee amount through a 
referendum of its membership, or by approval at a General Meeting 
of the Society with a petition containing 20% of the membership�s 
signatures of the Society in question;
(d)  A referendum or General Meeting on DSU fees, levies, and 
Society fees shall only occur if the amount is to increase and 
shall not apply to the current amount collected by the Union as 
of May 1, 1996;
(e) Council must ratify the results of a referendum or General 
Meeting vote to increase the DSU fee, levy, or Society fee to 
ensure that all constitutional requirements were followed; 
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law VII part 11 be struck and the remainder renumbered 
appropriately.
BIFRT By-Law VII part 13 be amended to:  There shall be a Finance 
Committee that shall consist of:
			Four (4) members of the Union,  two who must be 
non Councilors;
			the President; non voting
			the Treasurer, who shall chair the Committee;
BIFRT By-Law VII part 14 be amended to:  The Committee shall be 
appointed by May 1 of each fiscal year, and take effect May 1, 
1996;   
BIFRT By-Law VII part 15 section (a) be amended to: (a) review 
the financial statements of the Union and all cheques issued by 
the signing Officers on a monthly basis during the regular 
academic year;
(b)  The financial records for May, June, July, August will be 
reviewed by the Finance Committee during the September review 
period;
BIFRT By-Law VII part 18 be amended to: Council shall, a) by 
March 30,  appoint competent external auditors to conduct an 
examination of the books of account of the Union for the 
preceding fiscal year and to report on such examination to 
Council.
b) appoint competent external auditors to conduct an examination 
of the books of account of a DSU Department for the current 
fiscal year and to report on such examination to Council.
BIFRT By-Law VII part 19 be amended to: The Finance Committee 
shall assist the Treasurer in the revision, on a yearly basis, of 
the Financial regulation and present any recommendations to 
Council by March 30.
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law VIII part 3 be amended to: For the better 
administration of finances and the activities and its members, 
the Officers shall have the right to examine the records, 
reports, or minutes of any club, society, organization under the 
jurisdiction of the Union;
BIFRT By-Law VIII part 4  be amended to: The Officers shall 
report the results of such examination at the subsequent meeting 
of Council.
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law X part 5 be amended to: Quorum at a General Meeting 
shall be 75 eligible voting members of the Union.
BIFRT By-Law X part 12 be amended to: Council shall be bound by 
the results of a referendum.
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law XI part 3 section (a)  be amended to: non compliance 
without reasonable excuse on the part of an Officer or Executive 
Member with any mandatory requirement of the By-Laws or 
Regulations.
Moved by:  David Cox	Seconded by:  Bret Leech 


BIRT By-Law XI part 10 be ammended to read effective May 1, 1996: 
Any member of Council shall automatically be declared recalled by 
the Chair when anyone at a Council Meeting draws the attention of 
the Chair to the fact that the member has, without a reasonable 
excuse, as determined by the Chair, failed to attend any two (2) 
Council Meetings during their term between September 1 and April 
30.
Moved by: Curtis Cartmill	Seconded by: Alix Dostal


BIRT By-Law XIII be amended to the following:
1. Policies are statements of principle and fundamental belief of 
the Union.
2. Policies are binding on executive, staff, and council.
3. Types of Policy:
	a) Sub-Ops Policy - policy relevant to  full-time staff, SUB 
staff, building operations 
	b) Financial Policy - policy relevant to business 
management, grants, investments, budget and finance
	c) Issues Policy - policy relevant to social issues
	d) Academic Policy - policy relevant to internal academic 
issues
	e) External Policy - policy relevant to external group 
relations
	f) Community Affairs Policy -policy relevant to social 
events and charitable activities
	g) Communications Policy - policy relevant to dissemination 
of information to and from students, staff, Councilors and the 
community
4. Responsibilities for Policy portfolios:
	a) Each Executive member will be responsible for maintaining 
and bringing foreword their policy portfolios for annual 
ratification by Council. 
	b) Each Executive member will take responsibility for 
certain portfolios:
		i) Sub Ops Policy - Executive Vice President
		ii) Financial Policy - Treasurer
		iii) Issues Policy - President
		iv) Academic and External Policy - Vice President 
Academic and External Affairs, effective May 1, 1996
		v) Community Affairs Policy - Vice President Community 
Affairs effective May 1, 1996
	c)Annual ratification by Council must occur by October 15, 
otherwise existing policy will become null and void.
5. The 1995-96 Executive shall assume its current responsibility 
with regard to policy until the end of the 1995-96 term in Office
6. Amending Formula: Policy can be rescinded/amended/added-to by 
a 2/3 vote of Councilors present at any Council meeting during 
the period between September to April.
7. Policy Conflict: 
	a) policy shall be sub-ordinate to By-Laws, Regulations and 
Referendums, therefore any attempt to pass such a policy would be 
out of order. Resolutions are subordinate to policy. 
	b) Executive members and the Chair are responsible for 
bringing to the attention of Council potential conflicts with 
existing policy.
	c) If there is conflict with prior policy, the most recent 
policy will be out of order.
Moved by:  David Cox	Seconded by:  Bret Leech 


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                    Curtis Cartmill
        Dalhousie Student Union VP Communications 
                                                             
                 Room 220 2nd floor SUB
                  Phone: 494-1106/1281
                 E-mail: DSUVPC@dal.ca
       DSU Homepage: http://ac.dal.ca/~dsu/homepage.html
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