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Article #60

Re: Keeping track of paper files

#60
From: Steve Hayes
Date: Sun, 01 Aug 2010 00:49
65 lines
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On Thu, 29 Jul 2010 21:08:02 +0100, Ian Goddard <goddai01@hotmail.co.uk>
wrote:

>Steve Hayes wrote:
>> On Thu, 29 Jul 2010 11:21:28 +0100, Ian Goddard <goddai01@hotmail.co.uk>
>> wrote:
>> 
>>> Of course the better way to do this is to have a genealogical program 
>>> handle document references and current filing reference.  That, to me, 
>>> makes a lot more sense than splitting the functionality over two 
>>> different applications.
>> 
>> There isn't such a program at the moment,
>
>Maybe true (but we'll review that in a moment) although there's a 
>possibility that there may be something neither you nor I have seen.
>
>> and, and I'm not sure that it's a good idea. You might as well ask your genealogy program to handle all your
>> wordprocessing and calculating needs as well, but a stand-alone word processor
>> and spread sheet would do it better. 
>
>Not really.  Wordprocessing & calculating aren't part of genealogy. 
>Keeping track of genealogical records is.  AFAICS RDF and Legacy must be 
>  duplicating a good deal of person information.
>
>But let's review whether existing programs can do this.
>
>I use GRAMPS.  If I add a document as a source against an event or a 
>person (and the same source can be linked to as many events and people 
>as needed) it will automatically be allocated an ID (by default the 
>letter S for source) and a serial.  On the source form there is a Data 
>tab.  If I click on that I can add a data item.  That offers me the 
>option of entering a key/value pair.  I could enter "Location" as the 
>key and the filing reference as the value.  If I were subsequently to 
>reorganise the filing I could go to each source as it gets refiled and 
>update the location.
>
>It's a bit of a long winded way of doing things as opposed to having a 
>dedicated file-location field.  Nevertheless it does what you're doing 
>with two separate apps which sounds even more long-winded.  But it still 
>doesn't do word processing ;)

But I generally try to keep unrelated people out of my main genealogy file,
and I don't want to create person records for them there. But if I eventually
find proof of relationship, I want to be able to find the documents where I've
seen their names before. 

>There's also a Gallery tab which allows media objects to be added so the 
>alternative of scanning the sources is also possible.
>
>GRAMPS is the only genealogy program I've used so I can't speak for the 
>rest but I'd be surprised if something similar isn't possible with many 
>of the alternatives.

I've been wanting to try it for some time, but after unsuccessfully trying to
install Linux for 11 years, I doubt that I ever will. 




-- 
Steve Hayes from Tshwane, South Africa
Web:  http://hayesfam.bravehost.com/stevesig.htm
Blog: http://methodius.blogspot.com
E-mail - see web page, or parse: shayes at dunelm full stop org full stop uk
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From: Steve Hayes <hayesstw@telkomsa.net>
Newsgroups: soc.genealogy.computing,free.uk.genealogy
Subject: Re: Keeping track of paper files
Date: Sun, 01 Aug 2010 02:49:14 +0200
Organization: Khanya Publications
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