🚀 go-pugleaf

> I have been asked by the University I'm associated with to help set up a
> system by which they can produce a compiled list (and eventually a
> regular yearly publication) of ALL the University departmental
> publications produced in a year at this institution.
>
> The concept at this point is to purchase EndNote (rather than EndNote
> Plus) for each department, train the secretaries, or whoever is
> responsible, to type in the relevant publication lists for that year or
> period, which will be then collected at a central point.  All the
> databases will then be combined into an EndNote Plus database.  A style
> can then be set up within this database so that an appropriate export
> format can be achieved for importation into some sort of relational
> database where various other manipulations can be carried out.
>
> I would be grateful for any suggestions or comments from anyone,
> particularly those who may have tackled a similar task.

I use EndNote to do just such a job within this department. Useful
for exporting data for other manipulation (we store data in some of the
spare fields) with Excel.

Problems envisaged with performing such a task on a University-wide
system include:

1 Everyone will have to have their EndNote configured exactly the
  same if the spare fields are to be used.

2 I would expect problems where publications are the product of two
  or more departments: they will probably all enter the publication
  in their departmental database, with the authors in a different
  order. When the databases are merged this would be difficult to
  spot under EndNote's find duplicates command. A visual inspection
  with the merged database sorted only by year and title may be
  more reliable.

Jim Bews, Chemistry Department, St Andrews University, Scotland

jrb1@st-andrews.ac.uk
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